Club sport management · Australia

Club admin for the volunteers who actually run the club.

Tee-Em takes the season's admin off the committee's kitchen table — fixtures from PlayHQ, families on Spond, volunteers, the working-with-children register and awards voting — so the club runs on one system instead of six spreadsheets and a group chat.

Onboarding founding clubs now for the 2027 season.

Born on the sideline: two seasons running a 16-team, 430-player club before it had a name.

What it does

Built for the weekend.

Three kinds of people keep a club running. Each gets their own door, and sees only what their job needs.

For the committee

The whole season in one place, run by the people with the least time.

Fixtures and teams arrive from PlayHQ on their own. A reschedule there is a reschedule here — and on every family's calendar.
Registrations come in without anyone clicking Download, and get matched to the families already on Spond.
Nominate who votes on each game, open the round, and see who has voted — never what — until count night.
Working-with-children checks verified against the government register and re-checked all season — and a record of every change anyone makes.

For team managers

One link in your email to sign in. No password to forget or reset.

Your team's fixtures land on its Spond calendar with the volunteer jobs attached — who's timekeeping, who's on the gate.
Availability and replies stay on Spond, where parents already answer them.
Captain turns and game-day vouchers tracked fewest-first, so the quiet kids get a go.
After the game, one reminder: enter the score in PlayHQ, check the umpire report.
On count night, your team's tally is yours to reveal.

For families

Nothing new to learn. The team calendar stays on Spond; the rest is a link in your email.

Check your children's registration details and where they came from.
Fix your own phone number and email without asking anyone.
Say yes or no — one question at a time — to what the club may do with your child's information.

The pain point

The same parent. Three email addresses.

One child registered under Mum's email, the other under Dad's, the volunteer form under a work address. Nothing is wrong — and nothing matches. Every club has fifty of these, and every season someone spends a weekend untangling them by hand.

Links what it safely can. An email that appears on both sides, or an exact name — never a guess. A guess merges two families.
Shows the committee the rest, in plain language. Here's the volunteer, here are the registration addresses, here's why they don't line up.
Hands the team manager the message to send. "No action needed right now — we've linked your accounts for this season." Paste, send, done.
Remembers the decision. A link made by a human stays made. Nobody re-answers the same question every sync.

On a first sync, about a third of a roster needs a human eye — because the data is right, not wrong. Tee-Em is built for that third.

Connectors

It talks to the tools your club already uses.

PlayHQ is where the competition lives. Spond is where the families live. Tee-Em sits between them and does the admin in the middle — the part that used to be a volunteer with two browser tabs open.

Committee side

PlayHQ

Seasons, teams and fixtures sync on a schedule you set — time, opponent, round, ground, even the surface and a map pin.
A rescheduled game is recognised as the same game, so votes, links and calendars follow it instead of breaking.
Registrations, guardians and career statistics pull through on their own — no more exporting a 600-row spreadsheet and uploading it.
Scores stay in PlayHQ — the team manager enters them, we just remind them. Once a game is played, it's frozen: a change upstream never rewrites history.

Family side

Spond

Fixtures appear on each team's Spond calendar with the volunteer tasks attached.
Availability and replies stay where parents already answer them. Tee-Em reads; it doesn't nag.
Guardians are added carefully. Every invite is a real email to a real parent, so nothing is sent twice and nobody is removed by mistake.
A cancelled game is marked, never deleted — and never announced by a robot at 3 a.m.

Coming soon

revolutioniseSPORTcommittee side
Hejafamily side

PlayHQ, Spond, revolutioniseSPORT and Heja are trademarks of their respective owners. Tee-Em is independent software that works alongside them; it is not affiliated with, sponsored by or endorsed by any of them.

Awards voting

Votes that hold up on count night.

Best and fairest, player of the year, coach's award — whatever your club calls it, the votes are the most argued-over data you hold. Tee-Em treats them that way.

Adults vote. Players never do.
Each game gets a small panel chosen by the committee — team staff and a couple of parents. Children are the subjects of a ballot, never the recipients of one.
One link, one ballot.
Every voting link works exactly once and dies the moment the ballot is in. A lost link is replaced; a used one never is.
Five ranked picks, written in ink.
A vote cannot be edited — not by a manager, not by the committee, not by us. A genuine mistake is fixed with a visible, signed correction, never by changing a number.
Sealed until the night.
Nobody can read the tally — the committee included — until the count night the club sets. Then each team manager unveils their own team, in front of the room.
Count night finishes on count night.
Eighty-odd awards across fourteen teams used to be written on paper and chased for weeks. Now each team records and locks its awards in the room, the board says "11 of 15 teams done" until nobody's left, and the engraver gets one spreadsheet with the engraving text already written.

Beyond the ballot

The parts of the season nobody else builds for.

Incident management

A team manager files it from their phone on the day — who was involved, who saw it, whether it may need outside follow-up, photos attached. An incident officer triages it. The team manager sees that it was reviewed, never how it was classified.

Statements requested from the officer's own mailbox and tracked against the record.
"Has this person come up before, across teams?" is a search, not a hunch.
Officers turn over. The register stays with the club.

Paper-vote fallback

Some games the system misses — a link never opened, a phone gone flat. The cards still count.

A committee member transcribes the cards and attaches a photo of each one.
The entry locks on submit. A mistake is voided and re-entered — never edited.
Counted in the tally like any other ballot, and marked as paper forever.

Milestones

Fiftieth, hundredth, hundred-and-fiftieth games — counted from career statistics across every club a player has been at, not just yours.

A countdown for the committee, so the day can be planned.
A flag on the team manager's screen the game before, so nobody finds out a week late.

Captain and game-day awards

Every kid gets a turn — provably.

Captain rotation sorted fewest-turns-first, with anyone on zero highlighted.
Game-day awards and vouchers — player of the day, canteen, sponsor — tracked the same way.
The quiet kids stop getting overlooked, and the coach stops having to remember.

Also in the box

And the rest.

Volunteer jobs on the fixtureTimekeeper, goal umpire, water carrier, umpire escort — the right roles for the age group, attached to the game on Spond as sign-up tasks.
A weekend that runs itselfAssign-your-voters at 24 hours and 2 hours, voting links 20 minutes before the bounce, a nudge before the window shuts, an extend-by-one-click when votes are short. Email and SMS, from a sender your families recognise.
Fair, and able to prove itSeason voting caps count per real person, not per registration, and are reconciled every night. Oversight sees that someone voted, never what.
Readiness, before the weekendA plain list of what's missing: a team short of voters, a club without a count-night date, a check about to expire.
Your club's wordsGrades or divisions, rounds or fixtures, quarters or innings. It's a setting, not a rebuild.

Privacy by design

Built for clubs that hold children's data.

A community club holds the names, ages and family details of children. Tee-Em is designed around that responsibility — not retrofitted to it.

Kept in AustraliaClub data stays in Australia, in the Sydney cloud region — enforced by a policy on our account, not by good intentions.
No passwords, anywhereEveryone signs in with a link sent to their email. Nothing to forget, nothing to reuse, nothing to leak.
Less data, on purposeWe don't store a child's date of birth — only the year, which is all an age group needs.
Sensitive situations stay invisibleWhere a court order or a safety concern limits who may see a child's details, nothing on screen reveals that a limit exists.
Working-with-children checks, checkedVerified against the government register and re-checked all season. Card numbers are encrypted and masked, and every time one is viewed, the viewer's name is recorded.
Your club's data is your club'sNo advertising, no selling, no "partners". It is used to run your club and for nothing else.

Any club sport

It speaks your sport.

Built sport-agnostic from the first line of code — if your competition runs on PlayHQ and your families are on Spond, you're most of the way there.

Footy
Netball
Soccer
Softball
Cricket
Basketball
Hockey

Founding clubs

Taking a small number of clubs for 2027.

We're working with our first clubs now. If your committee is tired of the spreadsheet, tell us about your club — the sport, the size, and what hurts most.

Pricing is being settled with our founding clubs, and founding clubs get the founding price.

Or email hello@tee-em.com.au